New Years Dance

This years New Years Dance will be on Thursday, December 31 at 8pm. There will be Champagne at midnight and light snacks provided throughout the evening. Prices are only $5.00 for members and $10 for guests. Kids 12 and under are free.  50/50 Draw. Door prizes. Tickets are available at the Sales Office or at the door. Max 120 tickets to be sold!

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HALLOWEEN DANCE!

Sat Oct 31st - 8pm

Prizes!, 50/50 draw, Candy!

Tickets $5.00 - Kids FREE

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AGENDA and Notice of ANNUAL GENERAL MEETING

_______________________________

Sunshine Valley Days Coming Soon!

Aug 1, Sat, – 11am - Children’s Races and Games, 12 noon - Hot Dog BBQ

Aug 2, Sun, - 12 noon - Mud Races (SVDL Event) and 8pm - Ken McCoy Dance - SCCC - Buttons $10 for Members and $15 for Guests. Limited Quantities! Get yours from any SCCC Director or the Sales Office.

Aug 3, Mon, - 10am - 50/50 Ball Drop

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Pool Opening, Lobster Fest Dinner Dance and Facility Manager Contract

i)                    Our pool will be opening Friday June 26^th as scheduled coinciding with the last day of school. Fraser Health is coming Monday June 22^nd to inspect the facilities. We have ordered a new pool heater which will installed during the week of 22-26^th. We still plan to open the pool on time on the 26^th, if the new heater comes later in the week, the water still might be a bit cold. We will update the web site during the week to let you all know what is going on.

ii)                  Lobster Fest Dinner Dance is coming up on Sat, July 4, 6pm-12pm. Tickets must be purchased in advance. Please see Andrew Bennet at M6, Walter Rawlinson at the Sales Office or Rose Coburn at H4

iii)                 Facility Manager Contract is coming up for it’s yearly bid! The contract is for one year and starts Sept 1, 2009. Bids will be accepted up to Aug 7, 2009. Please see the tab on the left marked “Facility Manager Contract” for job description and bidding information.

 SCCC VICTORIA DAY LONG WEEKEND EVENTS!

SAT - MAY 16TH - 6PM AT THE REC CENTER

POT LUCK DINNER - CHILLI/WINE TASTING CONTEST - DANCE!

MON - MAY 18TH - 10AM - PANCAKE BREAKFAST AT THE REC CENTER

 ___________________________________________________

Feb 14^{th  -} 8pm - Valentine’s dance

Tickets at the door - Members $5.00, Guests $10.00

_______________________________________

HALLOWEEN DANCE

SAT. NOV 1ST - 8PM

PRIZES - DOOR PRIZES - BEST COSTUME, BEST COUPLES COSTUME

Members $5.00 - Guests $10.00 - KIDS FREE

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SUNSHINE COMMUNITY CO-OPERATIVE CLUB

ANNUAL GENERAL MEETING

OCTOBER 11, 2008

MINUTES

9:30 – Members signed in and were issued new membership tags.

10:15 – Meeting called to order

·         Minutes of the last AGM meeting of October 2007 was read by Rose

MOTION to approve previous AGM 2007 minutes 1^st, A43, 2^nd A19 – minutes approved

·         Financial Statement for years 2007/2008 read by Jeanne Brit

Ø      An explanation was given to the membership about the decision to purchase our own propane tank allowing us to buy propane from any propane company at competitive prices in the future.

Budget for 2008/2009

Jeanne read the new budget proposal for 2008/2009.  Members were asked if they had any questions or comments about the new budget.

·         A27, Kathy asked about the outstanding dues owed.

·         Barry Huggins gave an explanation of the court ruling.

·         C5 asked about the security re. Pool and Hot Tub

Walter explained that we were taking steps to make sure that persons who are not members in good standing would not have access to the hot tub, pool and rec center.  The first step is to issue new tags to all members in good standing.

C32 asked about the possibility of using computerized “Card System”  Jeane explained that we did consider this but that we could not afford this type of system at this time. 

·         Concerns were raised about the ATV’s which were speeding through the SCCC property.

·         Mrs. Huggins spoke about the difficulties of controlling the ATV’s on SCCC property.

MOTION to accept the new budget for 2008/2009 made – 1^st C35, 2^nd Barry Huggins, motion carried.

The membership was asked to gather together with their village groups to vote for new board directors

Newly elected directors and existing directors standing in for another year:

Alpine – Kathleen Wallden                                         A27

Alpine – Garry Vath                                                    A45

Cedar – Mernie Jacobsen                                             C35

Cedar – Walter Rawlinson                                           C42

Huckleberry – Doug Cavanagh                                    H1

Parkhill – Linda Berg                                                   P112

Parkhill - Don Low                                                      P107

New board directors were introduced to the membership.

VOTE: 

Members to vote on the following bylaw changes:

·         Minimum membership commitment is to be set at 1 year

·         Only members in good standing over 6 months are allowed valid voting privileges.

·         Only members in good standing may hold office and have valid voting rights at meeting.

Membership asked to vote by show of hands.  Motion approved unanimously.

Discussion about outstanding membership fees and what the board was prepared to do about it.  The board is planning to send all of the old outstanding debts to a collection agency.

Fran asked if we planned to give the members who have old outstanding debts a notice of intention in order to give them a chance to resolve their situation before a collection agency becomes involved.  The board gave their assurance that they would be sending out a notice and give them at least 2 weeks to respond before it goes to collection.

Barry Huggins asked if we know which collection agency we are going to use and if we are going to shop around for the best deal before choosing a collection agency.  The board reassured Barry that they would check out a few different agencies before making their decision.

Walter showed a slide of all of the improvements made to the club in the 2007/2008 term.  There were numerous improvements which included;

- New Teeter-Totter, Games Room Floor Painted, New Electric Heaters installed in Games room and change rooms, New Electric Plugs installed in Games Room, New Pool Cover and Roller, New Hot Tub Cover, New Lino in Kichen, New Chairs in Library, Change Room Floor re-done, New Patio out back, New Pool Pump and Sand Filter, New Propane Tank, Trees trimmed in playground, TV, DVD, VHS, Video Games in Games Room.

·         In the new 2008/2009 term the hot tub change room walls will require sanding and re-painted due to the paint bubbling.

·         The pool bathrooms need to be upgraded.

·         There is a possibility that the kiddie pool filter system may need to be replaced because it is 25 years old but for the time being it is in good working order.

·         Walter proposed that we turn the tennis court into an outdoor skating rink during the winter months.  He will look into this in the new term.

·         C5 mentioned that the tennis court floor needs to be repaired due to the sinking holes. 

·         C5 also mentioned that there are areas in the baseball diamond area that need to have holes filled in.  Walter will take care of this.

·         Discussion about bringing back the pulley-ride.  Walter explained that our insurance would not cover the pulley ride unless there were quite a few changes. 

·         Joanne requested that in our next newsletter that it was mentioned that according our bi-laws no-one is allowed to have outdoor fires.

·         It was mentioned that we post the adult pool night times.

Motion to adjourn meeting – 1^st Joanne C93, 2^nd Barry Huggins, motion carried.

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AGENDA and Notice of ANNUAL GENERAL MEETING

SUNSHINE COMMUNITY CO-OPERATIVE CLUB

Location:   Sunshine Valley Community Centre

Date:          Saturday, October  11, 2008, 10:00 AM

Registration:                         9:30 AM

Recreation Fees must be paid in full, on or before October 8, 2008.  Make your payment to

SCCC and send your payment to:              

Meyers Norris Penny LLP, Box 1689, Hope, B.C.  V0X 1L0

NO PAYMENTS WILL BE ACCEPTED AT THE DOOR.

YOU MUST BE A MEMBER IN GOOD STANDING IN ORDER TO ATTEND AND VOTE.

1.       Meeting to be called to order and verify quorum.  Present_______Proxies_____

2.       Verification of Notice for meeting to be read and introduction of Board

3.       Motion to approve Agenda

4.       Motion to accept Minutes of 2007 Annual General Meeting

5.       REPORTS

a)       President

b)       Treasurer

·         Motion to accept Treasurer’s Report

·         Motion to approve proposed Budget for 2008/2009

c)       Facility Manager

a.       Facility Upgrades Completed during the year.

b.       Upgrades and repairs suggested for 2008-2009

6.       NEW BUSINESS

a)    Welcome and Introduction of New Members

b)    Bylaw changes. The Boards request the membership vote on the following bylaw changes;

             i.      Minimum membership commitment is to be set at 1 year.

             ii.      Only members in good standing over 6 months are allowed valid voting privileges.

            iii.      Only members in good standing may hold office and have valid voting rights at meetings

c)    New SCCC tags issued for the 2008-2009 season. They must be worn

d)    Questions and Suggestions from the floor

7.       End of Term for current Board of Directors

8.       Election process explanation

9.     Election of Directors

10.      Introduction of New Board

11.      Date for Next Board Meeting

12.     Motion to Adjourn

PROXY APPOINTMENT

RE:  Lot No._____________________________________

Village________________________________in Sunshine Valley

I/we,___________________________________________

the owner(s) of the lot described above, appoint

___________________________________________________________________________________________________

Name of appointee and Lot Number of appointee

To act as my/our proxy at the Annual General Meeting to be held on OCTOBER 11, 2008

There are no limitations on this proxy appointment.

_____________________________________________                       signature of owner

_____________________________________________                       address

_____________________________________________                       signature of owner

_____________________________________________                       address

_____________________________________________                       date  (ddmmyyyy)

SCCC proxy rules:

Under the Rules of the SCCC, a member may vote as proxy providing that:

                -The member appointing the proxy resides more

than 50 miles (80km) from Sunshine Valley,

                -The proxy is only valid for one meeting or any adjournment thereof

                -No member is entitled to vote more than three proxies

                -This proxy is not valid for mail-in voting

The instrument appointing a proxy shall be in writing under the hand of the appointer

and shall be deposited with one of the directors prior to the time for holding the meeting at

which the member named in the instrument proposes to vote, and in default, the instrument

of the proxy shall be invalid.

It should also be noted the person voting the proxy must also be a member of the

SCCC in good standing.

Labour Day Membership Appreciation Weekend

Saturday – Aug 30^th – 11:00am – 2:00pm End of year Pool Party, BBQ and Corn Boil

Saturday – Aug 30^th – 8:00pm – Midnight – Member Appreciation Dance – Members Free – Guests $5.00

Sunday – Aug 31^st – 10:00 am – 2:00 pm – Flea Market and Craft Fair-Bake Sale – Member can rent a table for $5.00 and sell your own arts, crafts and baking items or sell new or used items that you no longer need. We will be advertising in the local paper and putting up signs on the highway. At the Rec Center parking lot if weather permits or inside the Rec Center if it is raining. See anyone on the board about renting a table or just show up with your stuff and $5.00 at 9:30am on Sunday. See you there!

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SUNSHINE VALLEY DAYS A GREAT SUCCESS!

Wow! What a great long weekend! It’s started off with Kid’s Races and fun for all on Sat led by Scott Clark and his team of volunteers. Thanks Brian Nokleby for playing Hot Dog Chief.

Sunday continued with the Mud Bog Races organized and sponsored by Shayne Ralston of Stoney River Ventures, SVDL and his team of volunteers. Special thanks to Rose and John Coburn for their excellent hot dog grilling. Sunday night ended with 4 hours of Ken McCoy attended by over 500 members and guests! Thanks again to Peter and Fran Adamo for helping get the band here (through 2 flat tires) and making them feel welcome. Thanks to SVDL for donating the stage and thanks to Shayne Ralston for leading the team to set it up and tear it down.

Monday rounded out the weekend with the ball drop lead by Judy Bos. Judy sold $1295 of balls for a winning prize of $647.50. The winning ball was…….P107 – Don Low. Don promptly donated his winnings back to the club. Thanks Don! After paying all expenses, the club made almost $2000 which goes straight into improvements for the Rec Center (we just got a new filter and pump for the pool to help keep it open). Pictures from the weekend will be posted soon. If you have some great pictures you would like to share, please email them to wrawlins@uniserve.com. Thanks again to everyone who attended and vollunteered their time to help out and we will see you all again next long weekend!

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SUNSHINE VALLEY DAYS

Sat Aug 2         - 11:00 AM Kids Races

- 12:00 Noon – BBQ – Hot Dog and Pop - $2.00

(Pot luck social postponed until following long weekend)

Sun Aug 3             MUD BOG - Sponsored by Stoney River Ventures, SVDL, SCCC

                              - 10:30am Registration Begins

                              - 11:30am JR MUD BOG - 12 and under, ATV's ONLY - FREE

                              - 12:00 noon - SR MUD BOG, ATV's ONLY - $10 registration fee to help cover cost of insurance.

                              - 8:30 PM – KEN McCOY DANCE at the Rec Center Parking Lot

Cost $10.00 for Members and $15.00 for guests.

Get your entrance button from any Director or at the Sales Office. (Button Purchase Required)

Mon Aug 4        - 12:00 noon – Ball Drop – Balls being sold at the Ken McCoy Dance 

SUNSHINE COMMUNITY CO-OPERATIVE CLUB

#14 – 71737 MEADOWS ROAD

SUNSHINE VALLEY

HOPE, BC V0X 1L5

MEETING MINUTES

FOR

Saturday, June 14

PRESENT:  Andrew Bennett, Rose Coburn, Doug Cavanagh, Jeane Britt,

REGRETS:  Brian Nokleby, Andrew Kleaman, Todd Eberts

Ø      Meeting called to order:  3:00 PM @ Andrew Bennett’s house (because the library was already booked)

Discussion about the letter from Andrew Kleaman to Walter and Charlotte.  As well as the ultimatum given to the board from Charlotte because of the response letter from Andrew Kleaman.  The response email from Andrew was in response to an incident report that she sent to the board about an incident that happened to them while they were in the process of digging by hand for the propane lines in order to install the propane tank that they were asked to arrange for the SCCC.  The incident involved Dave from SVDL.  Dave has since apologized for his conduct towards Walter and Charlotte.

Andrew Bennett had a phone discussion with Andrew Kleaman where he informed Andrew Bennett that he had no intentions of making an apology or taking any steps towards resolving this issue.

After a long discussion about the letter that Andrew Kleaman sent to Charlotte and Walter where he made unfounded accusations and was generally unsupportive and offensive we voted on whether we should take steps to have him removed as a director.

We voted unanimously to start the proceedings to have Andrew Kleaman removed as a director.  We will start the steps after the June 29, 2008 meeting.

·         We agreed that the voting at the June 29, 2008 Special Meeting should be done by secret ballot.  Rose was going to make sure that the secret ballot forms were available for the meeting.

·         We discussed the lobster dinner and did a count and made some plans.

Meeting adjourned

SUNSHINE COMMUNITY CO-OPERATIVE CLUB #14 – 71737 MEADOWS ROAD, HOPE, BC V0X 1L5

MEETING MINUTES FOR Saturday, June 14 PRESENT: Andrew Bennett, Todd Eberts, Rose Coburn, Doug Cavanagh, Jeane Britt, Andrew Kleaman

REGRETS: Brian Nokleby

1.  Meeting called to order: 10:00 AM
2.  Charlotte discussed the problems she is experiencing with the pool and hot tub. The problem with the heating shutting off intermittently was getting worse.
3.  Riding lawn mower needs to be fixed – Charlotte is waiting for parts to get this fixed.
4.  Minutes of the May 31 meeting was read and approved.
5.  Jeane went over the accounts receivable and payables
6.  We decided to include in the newsletter that the cut off date for the bids for the facility manager position will be June 30, 2008.
7.  The Battle of the Villages was moved to August 1 long weekend because Andy would be working on June 28 and would not be able to organize it.
8.  John Coburn has agreed to take down the pole in the playground which is posing a danger due to the fact that it is rotting.
9.  The Homecoming committee has requested that we post their web address on our web site for the homecoming event and that they will post our web address on their web site.

1. We will re-route the drainage to drain on our own property away from SVDL property as per SVDL’s request.

1. It was decided that we would send them a letter to request that they pay us $300.00 per year to help cover the costs of collection and re-imbursement to the Fire Department.

1. Tickets will be $10 for members and $15 for guests.
2. We will have to build a stage for the band – we will address at the next meeting
3. For the Lobster Dinner and dance – we need as many volunteers as possible and 3-4 barbecues, 4-5 boilers for the barbecue and ovens for the potatoes.

Kevin came to our meeting to discuss his proposal. We asked for clarification on exactly when he was proposing. The proposal was to install the skateboard equipment upstairs and run it and if we voted to do this, he would include the installation of the sports box. We would share the profits and once we have re-imbursed Kevin for his costs (out of the profits from the skateboard park); all future profits would then come to the SCCC. The value according to Kevin for all of this is $140,000 +. If this skateboard park business venture fails, Kevin would not seek re-imbursement from us for the costs. What¡¦s in it for him? First, he wants a skateboard park for his son and himself and the community. Secondly this would be a great draw for potential buyers of his as yet undeveloped land that he is in the process of developing.

PROPANE

1. „« Booker gave a report that the people from Burden Propane had been up to the valley and tested the pressure on the SCCC side of the meter and advised that there was not enough propane pressure to keep our pool, hot tub and hot water heater going at the same time and the problem was on the SVDL side. Booker asked the board if we all agreed that the best thing to do is to ask SVDL to fix the problem and match the cost of propane from Burden - everyone agreed However, if they couldn¡¦t or wouldn¡¦t do either of these things right away we would change companies as we didn¡¦t want the pool or hot tub to be out of operation for the weekend. Booker asked for the authority to deal with this matter and all were in favor. Todd said he would talk to Kevin when he came for the meeting later that day.

SUNSHINE COMMUNITY CO-OPERATIVE CLUB

#14 – 71737 MEADOWS ROAD

SUNSHINE VALLEY

HOPE, BC V0X 1L5

NEWSLETTER

JUNE 2008

 Summer is here and we are looking forward to nice weather in the coming months. There was great weather on the May long weekend when the pool opened. Many members attended the pool party and thank you to all the volunteers who helped make this day a successful one. The pool is currently opened everyday with the exception of Wednesdays due to maintenance.

  In addition to the pool party, the Wine and Cheese and the Chili Making contests were also a great success. Congratulations goes out to Ivar Frederiksen who won the “Best Wine in the Valley” and also to Mark Wilson for making the “Best Chili in the Valley”. Thank you to all the members and volunteers who participated in the event. This will be an annual event whereby the winners names will be seen on the plaques will be displayed in the Recreation Center. Also, the coffee socials on Saturdays continue to run between 1:00 and 3:00.

 The Steak and Lobster dinner and dance is the next event that will be held on June 28^th. If you did not purchase a ticket for the Steak and Lobster dinner and dance you are welcome to attend the dance. Following this event there will be a Special General Meeting on June 29^th at 10:30 a.m. in the Recreation Center.

 The purpose of this meeting is to listen and vote on a proposal presented by Mr. Kevin Harris of SVDL. Mr. Harris is proposing to install an Indoor Skateboard Park upstairs in the Recreation Center. If approved, he is willing to provide financing to complete an Outdoor Sports Box using the boards that have been donated by the FVRD with thanks to Mr. Arne Zabell. The revenue generated from the skateboard park would be used to pay Mr. Harris the upfront costs of the installation of the skateboard park and of the outdoor sports box.

 As members of the community and the SCCC your input regarding this proposal is necessary in order to provide direction for the SCCC Board of Directors. If you are unable to attend the meeting you can complete your proxy that was sent to you with the notice of the Special General Meeting. You may appoint your proxy or send it to the executive SCCC at the address stated on the proxy.

 Finally, the August long weekend will be full of many action packed events as B.C. celebrates 150 years. Many community members in the Valley have been working hard on the Sunshine Valley Home Coming events. There is a link on the SCCC website for more information regarding this event. Once again, we look forward to having members and guests attend the Sunshine Valley Days featuring the Ken McCoy band on August 3^rd. As in the past, we expect this event to be one of the highlights of the summer along with the events of the Home Coming. The SCCC will also be having a Pot Luck dinner on Saturday, August 2^nd.

Best regards,

Andrew Bennett, President-SCCC

Please mark your calendars for the following social and recreational events planned until the end of this summer:

A)    July 1^st long weekend  - Saturday, June 28

Ø      Lobster Fest/Dance –Dinner Tickets are sold out!  Dance tickets are still available.

B)     Sunshine Valley Days – Saturday, Sunday & Monday – August 2nd, 3rd & 4^th.

Ø      Saturday - Kids races, Battle of the Villages, and barbecue hot dogs, etc.

Ø      Pot luck dinner.

Ø      Sunday –Ken McCoy dance – 8:30 PM.  Tickets will be $10.00 for members and $15.00 for guests.

Ø       Ball drop. 12:00 NOON 

C)    Labor Day Weekend – Saturday & Sunday, August 30 & 31.

Ø      Saturday - End of the year pool party- barbecue & corn boil

Ø      Saturday night – Dance. 

Ø      Sunday – flea market and craft fair/bake sale.  You can rent a table for $5.00 and sell your own arts, crafts and baking items or sell any new or used items that you like.  We will advertise in local paper and put up signs on the highway.  See anyone on the board of directors about renting a table.

Please note:  All the funds raised from all events will go towards improvements of the SV Rec Centre (playground, sound system, sports box, etc.)

PROPANE TANK

Ø      Due to pressure problems causing the pool and hot tub to constantly shut off and to get a better rate we are switching propane suppliers and getting our own tank.  We will recover the cost of a new tank in the first year.

IMPROVEMENTS & NOTABLE MENTIONS

Ø      We have a new pool cover

Ø      We have replaced the rollers for the pool cover

Ø      We have purchased 2 Pop Up Canopies for outdoor events

Ø      The pool and hot tub were opened on the May long weekend for the first time in many years and has been opened every weekend since.

Ø      Starting June 22 the pool and hot tub and Rec center will be opened everyday except Wednesday.

Thank you!!

ü      Stephanie MacClements for helping us out with the pool opening party hot dog barbecue.

ü      Doug Adolph for helping with the hot dog barbecue

ü      Chad Coburn and girl friend Rachel for helping us with the hot dog barbecue

ü      Thank your to all of the volunteers who pitched in with the wine and cheese pot luck - set up and clean up, etc.  Your help is what made it all possible.

FACILITY MANAGER TENDERS:

·         June 30, 2008 is the last day to hand in your tender for the Facility Manager’s position.  September 1, 2008 is the starting date for the new contract.

v     We need 4 new board of directors to replace those who have resigned so far this year:

ü       Parkhill -  1 person

ü       Sumallo – 1 person

ü       Alpine – 1 person

ü       Cedar – 1 person

At the end of the Special General Meeting on June 29^th, we will ask the membership to vote for a representative from their village to fill in the positions above.

Your Board of Directors are:

Andrew Bennett, President                      M6        604-946-8526                andrew_Bennett@telus.net

Andrew Kleaman, Director                      P47       604-869-7025                hawk0077@hotmail.com

Douglas Cavanagh, Director                    H1        604-716-4939                douglascavanagh@yahoo.ca

Rose Coburn, Secretary                         H4        604-716-4939                reily1@telus.net

Jeane Britte, Treasurer                          M16      604-860-4748                dilligaf@uniserve.com

Todd Eberts, Vice-President                   C77       604-869-9859                everthingeberts@hotmail.com

Brian Nokleby, Director                          A68       604-858-9940                b.nokleby@shaw.ca

Walter Rawlinson, Director                    C42       604-860-4394                wrawlins@uniserve.com 

LOBSTER FEST DINNER/DANCE

July 1^st long weekend  - Saturday, June 28

Ø      Lobster Fest/Dance – We have full lobster dinner event with includes;

Full Lobster, Steak, Baked Potato, Salad and Desert PLUS dance admission for only $30.00!

Dance only is $5.00. Only a limited number of tickets are being sold and we need to know exactly how many lobsters to fly in before hand. Get your tickets early from any director or at the sales office.

__________________________________________________

SPRING REC CENTER AND HOT TUB HOURS

11:00AM – 8:00PM

CLOSED ON WEDNESDAYS, OPEN THE REST OF THE WEEK!

POOL HOURS

FRIDAY 11:00AM – 8:00PM

SATURDAY 11:00AM – 8:00PM

SUNDAY 11:00AM – 8:00PM

STAT HOLIDAYS 11:00AM – 8:00PM

POOL OPENINGS SUBJECT TO CHANGE BASED ON WEATHER AND THE END OF THE SCHOOL YEAR.

___________________________________________________________

Annual Hot Tub Closure

The Hot Tub will be cloased on APril 18ty, 19th, and 20th weekend for its annual maintenance shut down. We will be servicing the floor and hot tub systems to be ready for a busy spring.

Thank you,

Facility Manager and SCCC Board

______________________________________________

Friday March 21st - Family Movie Night on the Projection Big Screen - Disney's "The Game Plan" in the newly painted library at 7:00pm - Free - Bring your snacks - Juice will be provided.

Saturday March 22nd - Pancake Breakfast Fundraiser - Pancakes, Sausages, Fruit Salad, Coffee and Juice – 10:00am at the Auditorium –  $4.00, Kids under 5 - Free.

Saturday March 22nd - Vollunteer Fire Department AGM at 2:00pm at the Auditorium.

Sunday March 23^rd – Easter Egg Hunt, Games and Hot Dog BBQ – 11:00am at the Rec Center. Free

Hot tub is open everyday during Spring Break - March 14th - 25th - 12:00 Noon - 9:00 PM

___________________________________________________________

Our next SCCC event is a Valentines Country Rock and Roll Dance on Saturday February 16^th, 2008 at 8:00pm at the Rec Center. Professional DJ Aaron Harris will be spinning the tunes all night with a Country and Rock and Roll Theme. There is cup cake decorating for the kids in the library, a 50/50 draw and door prizes. The cost is $3.00 per person for this event – tickets at the door - and it is open to all residents of the valley and their guests! (This function was originally free but was advertised as a public event in Hope and we now must monitor the door to ensure only Valley residents and their guests enter.)  All monies raised at this event will go toward improving the sound equipment in the auditorium and hooking up the fitness equipment. The games room will be open again during the dance to add another fun area. We have seating for the first 120 people and hope to see you there. There is going to be great chilli and buns provided and some light snacks.

Thank you to everyone who came to our New Years Dance. It was a great success! We sold 161 tickets which is our largest turnout ever.

Special Thanks to the families that donated door prizes;

The Clarke Family donated a weekend for 2 at Sunpeaks Resort.

The Woods Family donated 2 - $50 gift certificates from Western Power Sports in Langley.

 The Costa Family donated a nice case of beer.

The Pike Family donated a Toaster Oven and a Million Candle Power Flashlight.

The SCCC donated chocolates and a bottle of champagne

The Nokleby Family donated 2 bottles of wine.

Thanks also to all the volunteers whom helped decorate, prepare and clean. This made our New Years event extra special. Thanks Again!

_______________________________________________________________

SUNSHINE COMMUNITY CO-OPERATIVE CLUB

#14 – 71737 MEADOWS ROAD

SUNSHINE VALLEY

HOPE, BC V0X 1L5

MEETING MINUTES

FOR

Saturday, December 1, 2007

PRESENT:  Andrew Bennett, Walter Rawlinson, Todd Eberts, Rose Coburn & Doug Cavanagh

ABSENT:  Ben Dyste, Vlad Tabis, Brian Nokleby, Andrew Kleaman, Norm Bell & Jeane Britte

Called to order 10:00 AM

Andrew Bennett paid Charlotte Dec 1 wage in cash to be reimbursed when cheque could be written to Charlotte by the SCCC.

Discussed informally the following topics:

q       Newsletter – December 07

q       The New Years Dance

q       The possibility of renting space in the barn

q       Ron Yorke and Todd Eberts expressed interest in renting space in the barn - they are to send in a proposal that should include what they are prepared to do regarding making the space segregated and do a cleanup of the general area.

Walter gave the group a tour of the barn and the hot tub boiler room.

Next meeting is on Saturday, December 21 @ 10:00 AM in the library.

__________________________________________________________

SUNSHINE COMMUNITY CO-OPERATIVE CLUB

GENERAL MEETING

November 10, 2007

Called to order:  10:25

Present:

Andrew Bennett, Walter, Rawlinson, Norm Bell, Andy Kleaman, Jeane Britt, Doug Cavanagh, Todd Eberts, Ben Dyste, Brian Nokleby, Rose Coburn

1. Approved minutes of previous meeting
2. Rose advised the board that Patrick Noel will not be returning as a member of the SCCC board of directors -he has resigned.
3. Iona gave the board an update on the finances of SCCC and the status of  the Meyers Norris Penny Contract as well as passed along information regarding duties of the Treasurer to the new board of directors
4. Iona Hughes and Peter Adamo no longer be signing officers for SCCC.
5. Iona advised that the next billing will go out on Dec. 15.  If we want to send out a newsletter with the billing we need to get this into the accountants hands before that date
6. $475.00 given to Iona to deposit.
7. Must make up a sign that state “No ATV’S on grassy area or playground for insurance purposes.
8. Motion to accept the MVP contract of $750 to do the Accounts Payables for SCCC.  1^st Andrew, 2^nd Jeanne – Motion Accepted
9. Andrew passed a copy of the following to every member:

·          Insurance for SCCC

·          Co-Op Association Regulations

·          Co-Op Association Act

10. It was confirmed that there will not be a conflict of interest to have Walter Rawlinson on the SCCC board of directors – Walter will leave the meeting if/when the facility contract is discussed as long as his wife (Charlotte Rawlinson) is the facility manager.
11. It was determined that a member of the SCCC board can be resident and does not necessarily have to be an owner.
12. New board member positions as follows:
    • Andrew Bennett – President
    • Todd Eberts – Vice Chairman
    • Jeane Brit – Treasurer
    • Rose Coburn – Secretary
13. Purchase cover for hot tub – cost of $380.00 and a winter cover for the pool, $90.00

·         Motion to accept, 1^st Todd, 2^nd Ben – Approved by the board

14. Regarding electrical hookup for gym equipment – Andrew and Todd will look into costs of electrical wiring and equipment.  Quote of $600.00 by electrician.  Motion to approve – 1^st Brian, 2^nd Norm - approved
15. Dance floor repairs – Andrew will look at
16. Profits of Halloween dance discussed – good work!
17. Discussed the cost of propane, will defer to the new year.  For now we will try to lower costs will covers.
18. Will investigate the changing of the lights upstairs - Andrew and Andy
19. Will leave the discussion of how to resolve the problems of bringing non-members back to the club until the new year.
20. Next board meeting:  Saturday, December 1

New Years dance and children’s Santa party to be the focus.

_________________________________________________________ 

New Year's Dance

This years New Years Dance will be on Monday, December 31 at 8pm. There will be Champange at midnight and light food provided throughout the evening. The Games Room is also going to be opened this year with tables and chairs to allow a space for people to sit and talk away from the music. This event is open to ALL RESIDENTS of Sunshine Valley and their Guests. Prices are only $5.00 per ticket for everyone. 50/50 Draw. Door prizes. Tickets are available at the Sales Office, from your Board of Directors, at the door, or from Charlotte Rawlinson at C42.

_____________________________________________________________

Halloween Dance

______________________

2007 SCCC Annual General Meeting

Location: Sunshine Valley Community Centre

Date: October 27, 2007  10:00AM

Registration: 9:30AM

Agenda

1. Meeting to be called to order and verify quorum.

2. Verification to Notice for meeting to be read and introduction of Board.

3. Motion to approve Agenda

5. Reports;  

     a) President    

     b) Treasurer

     Motion to accept Treasurer's Report

     Motion to approve proposed Budget for 2007/2008

6. Final Report - Court Case

7. New Business

     a) Meyers Norris Penny - Contract Report

     b) New Auditor

     c) Playground Update

     d) Recreation Centre Building Upgrade

     e) Library

8. Old Business

     a) Membership Update

     b) Volunteers

9. End of Term for current Board of Directors

10. Election process explanation

11. Election of Directors

12. Date for next board meeting

13  Motion to Adjourn

_________________________________________________________

Facility Update

Our summer hung on for another few weeks but the cool crisp air of fall has blown in. Our pool is closed for the season and we hope everyone enjoyed the season. The Hot Tub remains open and we are working on panting the floor in the games room. Please feel free to let us know the next improvments you would like to see.

FALL HOURS

Fri 4pm - 9pm

Sat 12 noon - 9pm

Sun 12 noon - 9pm

Stat Holidays and School Pro-D Days 12 noon - 9pm

________________________________________________

POOL REMAINS OPEN!

Due to the terrific weather we have been having, the pool will remain open as long as possible. The hot tub has a new heater installed and is re-opened as well. The pool is open from 12:00 noon to 7:00 pm daily and the hot tub and rec center are open 12:00 noon to 8:00 pm daily. All facilities are closed on Wed for maintenance.

Charlotte Rawlinson began has the new Facility Manager on September 1^st and still has the assistance of Robyn Hobbs for the pool and hot tub.

Bob Hughes has acceptance a position out of the country and the role of SCCC President will be filled by our vice president Scott Clark until the AGM.

_________________________________________________

CONGRATULATIONS AND A BIG THANK-YOU TO ALL THE WONDERFUL VOLUNTEERS WHO HELPED TO MAKE THE SUNSHINE VALLEY DAYS A SUCCESS:

SCOTT AND MICHELLE CLARK  FOR A FUN KID'S GAME DAY

PATRICK NOEL (OUR RESIDENT CHEF) FOR COOKING UP HOT DOGS AND SUBING FOR PETER ADOMO AS MASTER OF CEREMONIES

SHAYNE RALSTON AND THE FIRE DEPT FOR ORCHESTRATING A SUPER MUDDY QUAD RUN

PATRICK, BARRY, SHEILA, JUDY, FOR 50/50 BALL SALES AND SHIRT SALES.

JUDY BOS FOR PRINTING UP THE DANCE TICKETS AND POSTERS.

ROBYN HOBBS AND HER CREW OF HELPERS FOR SETTING UP FOR THE DANCE. AND CLEANING UP

FRAN  FOR TAKING CARE OF FEEDING AND HOUSING THE BAND.

KEN MCCOY AND HIS BAND FOR ANOTHER TERRIFIC NIGHT OF DANCING MUSIC.

CONGRATULATIONS ALSO GO TO KRIS FROM  C 59 WHO WON THE 50/50 BALL DROP

THANK YOU TO THE WEATHER MAN WHO CAME THROUGH WITH JUST ABOUT PERFECT WEATHER.

TO ALL THE VOLUNTEERS, PARTICIPANTS, WINNERS, SUPPORTERS, THANK YOU, WE HOPE YOU HAD A GREAT TIME.

GREAT PICTURES OF THE EVENTS ARE SLOWLY BEING UPLOADED TO THE WEB.

BOB HUGHES

SCCC PRESIDENT

_________________________________________________________________________

We are pleased to announce the opening of the pool and hot tub. The work required by the health department has been completed and the health department inspections are complete.

Summer hours for the facilities are;

Daily; Noon to 8pm (Closed Wednesdays for cleaning and maintenance)

SCCC

SAT July 14            Family Night    7:30 PM                  

·         darts, cards, music, snacks, children's movie

·         Come out and socialize and bring any ideas you would like to see happen this summer    

SUN July 15            Family Fundraiser  Breakfast by Patrick  10:00 AM

·         Patrick will be preparing his “special omelets” – served with coffee/juice

·         Order tickets early by calling Patrick @ 604-869-7165 or Robyn @ 604-860-4369

·         Tickets - $4.50

·         Purchase a Sunshine Valley T-Shirt and your name is entered into a DRAW

__________________________________________________________________

SUNSHINE COMMUNITY CO-OPERATIVE CLUB 

SUMMER NEWSLETTER

 We have made it through the winter and a very cold and rainy spring, but summer is on its way.  The Board of Directors have been busy planning the summer events and also dealing with the Court Case.  It is officially all done and we look forward to getting back to the social and recreational function of the Club.  Details of the Court Case will be available on the Web-site: sunshinevalley.ca after we receive the final court documents.

This spring we needed major repairs done to the pool.  The Health Inspector wanted the work done for opening this year and now that the rainy season is over – hopefully – the pool is being sandblasted and painted.  The hot tub facilities have all been repainted and the floors have been cleaned, resurfaced and sealed.  There was no cost, this year, for this to be done as we had the material left over from last year.  The Sandblasting Company from Surrey that did our pool commented on what great shape our pool is in and it is very well maintained.  We should have no problems in the near future.

The Board of Directors would like to thank everyone for the continued support and we look forward to a great summer.

CALENDAR OF EVENTS

VALLEY PHOTO CONTEST Enter your pictures of the Valley - Winners to be judged and announced at Sunshine Valley Days - August

SAT July 14            Pub Night    7:30 PM                  

·         darts, cards, music, snacks

·         Come out and socialize and bring any ideas you would like to see happen this summer    

SUN July 15            Family Fundraiser  Breakfast by Patrick  10:00 AM

·         Patrick will be preparing his “special omelets” – served with coffee/juice

·         Order tickets early by calling Patrick @ 604-869-7165 or Robyn @ 604-860-4369

·         Tickets - $4.50

·         Purchase a Sunshine Valley T-Shirt and your name is entered into a DRAW

SUNSHINE VALLEY DAYS

SAT Aug 4             Children's races & games   10:00 AM    BBQ lunch  NOON – hot dogs, salad & pop  

SUN Aug 5       Canoe races and games at the lake   11:00 – 1:00

·         Cedar Lake – North Beach – All ages – No charge

·         Any watercraft will be accepted.  Life jackets must be worn.  If you do not have a canoe, rowboat, kayak or any other watercraft, come on down anyways, we will find something for you and your family to use.

·         Obstacle course

·         Water football

·         Speed race and more

·         Prizes will be given out at the dance Sunday evening

SUN Aug 5            Dance - outdoor parking lot featuring Ken McCoy band     (www.mccoycountry.com)    8:30 PM

·         Tickets – MEMBERS $5.00   GUESTS – $10.00 

NON-MEMBERS - $15.00 CHILDREN  under 12 – FREE

·         BYO beverages (no glass please)

·         Children must be accompanied by an adult

MON Aug 6            50/50 ball drop    10:00 AM

·         We will start selling the 50/50 balls at Pub night

·         Purchase a Sunshine Valley T-Shirt and your name is entered into a DRAW  

SUNSHINE COMMUNITY CO-OPERATIVE CLUB LOT OWNER

The Board of Directors wants to thank all members that keep their dues paid up to date.  We have a couple of hard years financially due to the Court Case and we are glad it is finally over. The Board is excited that we can finally use the dues for other things, such as repairs, improvements and maintenance. It is hard to set a Proposed Budget to the membership when we have been so tied financially.  SCCC is yours and everyone’s.  Every lot owner in the Valley that pays his or her dues owns it.

Dues are our main source of support.  There is a small amount generated by hall rental.  There are approximately 346 lot owners who are SCCC members. Currently, there are 79 of those 346 who are from 6 months to over 2 years behind in their fees.  With the $69,715.66 owed to the Club, so much could be accomplished.  The people who complained, and every other lot owner and member would be totally satisfied, our recreation facilities and 3 1/2 half acres would be more modernized, energy efficient and more visibly appealing if we would receive these monies.

The Board of Directors is a volunteer, every Board member is unpaid.  The Board looks after recreation facilities and functions.  There are members on the Board who help out with repairs to the heating and electrical system, some who also help out by bringing and setting up all necessary items for social events, some also purchase food, set up and cook items to be sold with funds going back into the SCCC.  There are members on our board who provide gifts, prizes and give-away items for our social events to make these events more entertaining and memorable.  There is a member of our Board who is kind enough to bring and set up equipment and then play his music to entertain all of us during a social event.  Another member of the Board donates time bookkeeping for the SCCC, no small feat.  The improvements in the swimming pool building, the hot tub room and change rooms were made possible through efforts by a SCCC Board member and a volunteer SCCC member.  Some of our SCCC Community members have responded to the request for playground improvements.  We, and all the other members, are thankful for that effort to our children, families and community.  The SCCC hires a company to send out our statements and our Facility Manager is under paid contract.  These are the only paid positions.

You can imagine that it is disheartening after having donated our time and best intentions for everyone in the SCCC to receive letters saying that the $26.00, per month per lot owner, should provide more than what is offered i.e.: golf courses, new swimming pool buildings, fancy tennis courts, when so many are not paying or offering to help.

Efforts will be made to pursue and retrieve dues owed to us by members in financial arrears. 

Any suggestions and offers of volunteer help would be appreciated.  There is an old saying that you get as much out of life as you put in.  The SCCC community is your community.

Your SCCC Board Members.

 NOTICE

Sunshine Valley Recreation Vehicle Group – Riders Needed

Are you interest in participating in coordinated RV events in the Valley?  Do any of these items ring true for you?

·         You love traversing the area on your ATV, motorcycle or snowmobile

·         Would love to go out in more organized groups for safety and social

·         Would love to help clear trails and make new ones

·         Would love to learn more about safety on RVs

·         Want to ensure we are acting responsibly as riders, proper conduct

·         Learn how to do minor tune ups

Please send your contact information to Don Third at don_third@shaw.ca.  We will look to set up a ride soon

REMEMBER

HELMETS, LOT SIGNS, AND RESPECT FOR YOUR NEIGHBOURS

 __________________________________________________________________

SUNSHINE VALLEY COMMUNITY CO-OPERATIVE CLUB

EXTRA-ORDINARY MEMEBERS MEETING   MINUTES

SATURDAY, MAY 19TH 2007  -  RECREATION CENTRE

1.         Meeting called to order 10:35 a.m.

2.         Verification of Quorum by Secretary  ( 56 voting members)

3.         Motion made to approve notice of meeting.  MSC

4.         Approval of Agenda. MSC

5.         Introduction of Board.

6.         Review Council.

            a) Resolution from the Agenda was read as follows "Motion made that the Sunshine Valley Community Co-Operative Club being a Recreation and Social Facility governed by the Co-Operative Act hereby withdraws all connection of the Review Council and its function.

            b) Resolution was seconded

            c) Discussion was held and the resolution was amended to read " Motion made that the Sunshine Valley Community Co-Operative Club being a Recreation and Social Facility governed by the Co-Operative Act hereby transfers all connection of the Review Council and its function to a New Review Council while retaining 1 SCCC seat and vote on the New Council."

            d) Vote was held on amended Resolution. 51 Yes  - 4 Opposed  MSC.

7.         Secretary Robyn Hobbs gave a report on the Share Certificates.  After holding discussions with the Co-Operative Board in Victoria, and receiving all the registered paperwork that the SCCC has filed under the Co-Operative Act the share certificates that are registered, are not being done legally as to the regulations of the Co-Operative Act .  There are many issues surrounding the Shares and Rick Gagnon will be working with Robyn Hobbs on this area. Report will be given to the Community.

8.         Report on Court Case.  President Bob Hughes gave an update, The Court Case is not final yet, and there is a date set for June 7/07 by the Court to finish the Court Case.  The membership will be informed when all is done.

9.         Treasurer Iona Hughes brought all the financial books, mortgage papers, Insurance papers, registration paperwork, for the membership to look at.

10.       Robyn Hobbs, Facility Manager gave an update on hot tub and pool. As the meeting was taking place Mark Williams was installing two new windows in the Hot Tub Room and the system will be given a final check and the Health Inspector will be in to inspect and passed for opening. The Board wished to thank Mark Williams as he did not invoice the Club for the installation of the windows - thank-you The Pool will be sandblasted and repainted this year, as required by the Health Department.  Work will begin soon.

11.       Report on Outstanding Members Dues. A letter will be mailed out with the June Invoicing from Meyers, Norris and Penny.

12.       Adjournment.

            Minutes taken by Robyn Hobbs Secretary 

SUNSHINE COMMUNITY CO-OPERATIVE CLUB

MARCH 2007 NEWSLETTER

PRESIDENT'S NOTES

We have experienced a snowy, busy winter this year and all of us are looking forward to a fun, sunny and busy spring and summer.  We were able to offer our facilities as refuge to a number of people who needed help during a road wash out.  The Emergency Measures Group in the Valley kindly gave us a donation to help with the heating which was much appreciated.

Valentine Dance was held Sat. Feb 17th with a 1950/60 theme. We had a good turn out considering the snow, and Neil & Gail VanBemmelen took home the prize for best 50's outfit, we had spot dance prizes and Peter got a hoola-hoop contest going.  Many thanks to our volunteers and directors, who as usual, came through to make this a success.

The facilities were rented to the Regional District, on March 10th for a Village meeting sponsored by the Fraser Valley Regional District, which was very well attended. We understand that minutes will be provided.

Your Board of Directors are working on plans for activities and would welcome volunteers who would like to help. We need someone from each of the following villages to join the Board; Meadow, Cedar and Alpine .  If you are interested in serving, please email your intentions to robert_hughes@shaw.ca.  The Board meets once per month, usually 10:00 AM Saturday.

CALENDAR OF EVENTS (Times to be announced)

April 7th            Easter egg Hunt 11:00 AM                    Costume Contest                  Hot dog & juice    

May 19             Extra-Ordinary Members' Meeting    12:00 NOON

·      Review Council and how it must function.

May 20             Open House:   Time:  4:30pm

                        An opportunity to meet your Directors, see what is planned and how you can participate

·      Contests (Tickets will be sold)

·      Home made wine  

·      Home made Chili

·      Pub Night

·      Sunshine Valley Photo   (to be judged Sunshine Valley Days in Aug)

·      T-Shirt sales - Sunshine Valley @ $9.95 ea

More information will be forthcoming as to times, prizes, entrance fees, etc.          

June 30th          Family Scavenger Hunt (time to be announced)

August 4th        Children's races & games - 10:00 AM   BBQ lunch - NOON        Canoe races - 4:00 PM

August 5th        afternoon to be announced

August 5th        Dance (outdoor parking lot featuring Ken McCoy band)    8:30 PM

August 6th        50/50 ball drop    10:00 AM

Some activities are still to be fine tuned but there will be updates on the SCCC website.

NEWS

INSURANCE:

After a meeting with our Insurance company representative, we have been informed of the following:

"Advise those who have not paid membership fees they are NOT protected by the Club's liability insurance policy"

Also, we were advised that ATVs can only travel on designated roads while on SCCC property, not on playing fields.  This applies to the 3 1/2 acres which the Sunshine Community Co-operative Club owns.  Signs will be posted shortly.

FACILITY MANAGER CONTRACT

The current contract will come to an end as at August 31, 2007 and we will be accepting tenders from qualified persons who would be interested in taking on the responsibility.   We will have copies of the duties available upon receipt of list of credentials, experience, remuneration expected.  The Manager will need WCB as well as liability insurance coverage.  You should send your application to SCCC, Board of Directors, c/o 10016 Dublin Dr. Chilliwack, B.C., V2P 6K7.  The cut off date for applications is June 15th 2007, and training will be set for the month of August.  This will give time for the applicant to work while the facilities are open on a daily basis and will experience the shut down and winterization which takes place in Sept.  The Board of Directors will interview applicants.

SUNSHINE COMMUNITY CO-OPERATIVE CLUB

Several notes received from lot owners lately indicate a belief that SCCC may be a business run to make a profit.  This is not true.  This would be great if true.  SCCC is yours and everyone’s.  It is owned by every lot owner in the Valley that pays their dues.

Dues are our main source of support.  There is a small amount generated by hall rental.  There are approximately 350 lot owners who are SCCC members. Currently, there are 87 of those 350 who are from 6 months to over 2 years behind in their fees.  With the $81,136.00 owed to the Club, so much could be accomplished.  The people who complained, and every other lot owner and member would be totally satisfied, our recreation facilities and 3 1/2 half acres would be more modernized, energy efficient and more visibly appealing if we would receive these monies.

The Board of Directors are volunteers, every board member is unpaid.  The Board looks after recreation facilities and functions.  There are members on the Board who help out with repairs to the heating and electrical system, some who also help out by bringing and setting up all necessary items for social events, some also purchase food, set up and cook items to be sold with funds going back into the SCCC.  There are members on our board who provide gifts, prizes and give-away items for our social events to make these events more entertaining and memorable.  There is a member of our Board who is kind enough to bring and set up equipment and then play his music to entertain all of us during a social event.  Another member donates time book-keeping for the SCCC, no small feat.  The improvements in the swimming pool building, the hot tub room and change rooms were made possible through efforts by a SCCC Board member and a volunteer SCCC member who helped our Facility Manager, who by the way also volunteers as Secretary and Social Director.  Some of our SCCC Community members have responded to the request for playground improvements.  We and all the other members are thankful for the efforts to make this a better facility for our children, families and community.  The SCCC hires a company to send out our statements and our Facility Manager is under paid contract.  These are the only paid positions.

You can imagine that it is disheartening after having donated our time and best intentions for everyone in the SCCC to receive letters saying that the $26.00 (dollars) per month per lot owner should provide more than what is offered i.e.: golf courses, new swimming pool buildings, fancy tennis courts, when so many are not paying or offering to help.

Efforts will be made to pursue and retrieve dues owed to us by members in financial arrears.  We have made available a pay per month system that a few people have taken advantage of.

Any suggestions and offers of volunteer help would be appreciated.  There is an old saying that you get as much out of life as you put in.  The SCCC community is your community.

Your SCCC Board Members.

 ________________________________________________________________

PLEASE JOIN US FOR THE CHILDREN'S EASTER EGG HUNT AND BBQ LUNCH AT THE REC CENTRE STARTING AT 11:00AM ON APRIL 7TH, 2007. ALL CHILDREN IN THE COMMUNITY WELCOME!

_________________________________________________________

SUNSHINE VALLEY COMMUNITY CO-OPERATIVE CLUB

BOARD OF DIRECTORS MEETING  -  MARCH 11TH, 2007

REC CENTRE LIBRARY  -  10:00 A.M.

DIRECTORS PRESENT:  PRESIDENT BOB HUGHES, SECRETARY ROBYN HOBBS, BARRY HUGGINS, PETE ADAMO, DON CAVANAUGH, DON THIRD

ABSCENT WITH EXCUSE: VICE-PRESIDENT SCOTT CLARK

IN ATTENDANCE:  TREASURER  IONA HUGHES

 GUEST:  SHANNON MAKEE, BRiAN CARIsland SE PARKHILL

ANDREW BENNETT(BOOKER) MEADOW, RICK GANGNON MEADOW, DOUG MALLOCK CEDAR

1.     Meeting called to order at 10:20a.m.

2.     Verification of Quorum

3.     Approval of Agenda. MSC

4.     Review Council:  Discussion was held on the Review Council and the correspondence that was sent out by Don Low and the Review Council to Arne Zabel our Area B Rep.

Motion was made that the present's members of the Review Council be nullified and the SCCC Board of Directors will take over in the interim until a special general meeting that will be set for May 19th/07  deal with the issue of a Review Council.

MSC. Unanimously

5.     Motion made to write Don Low, Shayne Ralston, Walter Rawlinson, Judy Hale  of this matter and thanking them for their time on the Review Council, a letter will be sent to Kerry Rawlic SVDL. informing him of the Boards Decision.  MSC.

6.     Motion that a letter of Apology is sent to Arne Zabel.                                  

        MSC.      

7.     Motion was made that any material that goes out or is posted on the web site from the SCCC will have the whole approval of the Board of Directors.  MSC.

8.     Discussion was held on the Newsletter and upcoming events planned.

9.     Letter read that will going out to the membership attached in the newsletter.

10.   Plans for Open House and special Meeting in May 07

11.   Facility Manager Report:  The facilities will be open every day (except Wed) next week for Spring Break.  The facilities will be closed from March 26th till April 6th for repairs and Maintenance.  We are awaiting estimates for the cost to sandblast and refinish the pools for the 2007 summer season.

12. Treasurers Report:  Motion to accept.  MSC.

13. Motion to adjourn

Minutes taken by secretary Robyn Hobbs

Approved by President Bob Hughes

______________________________________

SUNSHINE VALLEY COMMUNITY C0-OPERATIVE CLUB

BOARD OF DIRECTORS MEETING

FEBRUARY 10TH, 2007  10:OO A.M. 

REC CENTRE LIBRARY

DIRECTORS PRESENT:  President Bob Hughes, Vice-President Scot Clark

Secretary Robyn Hobbs, Past-President Peter Adamo

Directors, Barry Huggins, Don Third, Doug Cavanaugh

In Attendance: Treasurer, Iona Hughes

Absent: Patrick Noel

1. Meeting called to order 10:05 am

2. Verification of Quorum

3. Approval of Agenda as Amended

4. Reports

     a) Facility Manager - We need a new vacuum for the Library. Also it is time to start thinking of the maintenance work needed for the pool/ hot tub/ and rec. facilities to open for the summer. Will start looking into estimates to have the pool sandblasted and refinished.  Bob and Barry will install heater in the ladies room in the hot tub area.  Also we need to address of issue of looking into repairing the lawn mower, or replacing it completely with a new riding lawn mower.

     b) Treasurers Report

     Motion to accept.  MSC.

5. Barry Huggins gave us an updated report on our Insurance Policy and what it covers for the SCCC.  A report will be posted in the next newsletter.

6. Discussion was held on the Facility Managers Job. Information will be addressed in Newsletter.

7. Discussion on Ban Letters/Delinquent Rec Fees.  Letter to be drafted by Patrick Noel and will be presented to Board at next meeting for approval.

8. Discussion on Mail Box.

9. Planning of Social Events

     a) Open House in May

     b)  Easter Egg Hunt

     c)  Sunshine Valley Days in August.

10. Bob Hughes will do Newsletter and bring it to the Board of Approval at next meeting. 

11. Discussion on Web site

12. Adjournment

Minutes taken by Secretary, Robyn Hobbs

Approved by Bob Hughes  

__________________________________________________________

SUNSHINE VALLEY COMMUNITY CO-OPERATIVE CLUB

BOARD OF DIRECTORS MEETING  - JANUARY 6TH 2007

RECREATION CENTRE  -  10:00 A.M.

DIRECTORS PRESENT:

President Bob Hughes, Vice-President Scott Clark, Secretary Robyn Hobbs, Directors Don Third, Barry Huggins, Patrick Noel, Doug Cavanaugh, Rick Gagnon, Attending Treasurer Iona Hughes,  Absent Bridgette Secker, Peter Adamo           

1.          Meeting called to order at 10:10 a.m.

2.          Verification of Quorum

3.         Report on Christmas and New Years Functions.  We had a good party for the children. There were approx 25 children present . New Years was a great time with approx 90 in attendance. Thanks to all who volunteered their time. Valentines Party is planned for Feb.17th at 8:00 p.m.and is a Family Event.

4.         The new electric heaters that were installed before Christmas by Bob have been working great, and are much more efficient and have reduce our propane bill already.  We have had many comments on how warm the conference is now. Thanks Bob for your time and effort again.  The Club has purchase a TV and DVD player that will be installed in the Conference Room, also the music centre will be moved to the corner this will increase space at the front for more tables.

5.         Treasurers report.  Motion to accept. MSC.

6.         Scott Clark will be addressing the removal of the bottle returns that the Fire Dept. is storing in the General Storage of the back barn.

7.         Barry Huggins gave a report on our Insurance, and what it covers for the Club.

8.         Barry Huggins and Robyn Hobbs will be working on a new Function Sheet for rental of the Club and will present it for consideration at next Board Meeting.

9.         Patrick Noel will be looking in funding by the Federal Government on having telus high speed  and will present findings to the Board.

10.       Discussion was held on SCCC members that have not paid their dues. Patrick Noel read a draft letter to be sent out to delinquent club members.

11.       Rick Gagnon read correspondence, from Doug Adolph and Gayle Owens. Robyn will be looking into information regarding both issues, and will be reporting back at next meeting.

12.       Rick Gagnon put forth that the Club host a Spring Open House and BBQ. The Board will start planning for this event.

13.       Discussion was held on the Web site. 

14.       Meeting Adjourned.

Next Meeting is February 10th, at 10:00 a.m. in Rec. Centre

Minuets taken by Robyn Hobbs, Approved by Bob Hughes

_________________________________________________________

SUNSHINE VALLEY COMMUNITY CO-OPERATIVE CLUB

BOARD OF DIRECTORS MEETING

NOVEMBER 18TH, 2006

REC. CENTRE 10:00 A.M.

DIRECTORS PRESENT: President Bob Hughes, Vice President Scott Clark, Past President Peter Adamo, Secretary Robyn Hobbs, Directors Don Third, Rick Gagnon, Doug Cavanaugh Treasurer Iona Hughes

DIRECTORS ABSENT: Barry Huggins, Patrick Noel, Bridgette Secker

1. Meeting called to order 10:10 a.m.

2. Verification of quorum

3. Approval of Agenda

4. Motion to Approve Minutes of Oct. 18th, 2006. MSC.

5. Walter Rawlinson resigned from the Board, but will still do the Sunshine Valley Web-site.

6. New Signing Authority. Motion to leave signing authority for the club as Iona Hughes and Peter Adamo. MSC.

7. Facility Manager Report: Summer Season went very well, and there were no incidents of vandalism. The winter hours are in affect for the hot tub. We need to replace the toilet in the men's washroom and new heating for the ladies area of the hot tub and heating for the Rec Centre washrooms. Bob Hughes will address the heating issues. Robyn will handle the rental of the facilities using the new rental forms.

8. Treasurers Report: See attached financial sheets. Motion to accept financial statements MSC.

9. Newsletter. The Newsletter will be going out with the Nov/Dec billing. The Board will all have input in the newsletter before it goes out.

10. Discussion was held on having people be able to pay their Rec Dues by automatic withdrawal on a monthly basis. Iona Hughes and Peter Adamo to go to Envision Credit Union and look into this.

11. Discussion was held on putting a welcome package together to be given to all new owners in the Valley and include for ex: List of Board of Directors, Rec Centre Hours and Activities, information on Tags, newsletter, etc. The Board will also like to look at the package that the real estate passes out.

12. Robyn will write up Contract between the Club and Shayne Ralston, snow clearing contractor. Snow Clearing will not cost us this year, as an agreement was arranged that Mr. Ralston will clear our snow at no charge in exchange for some storage in our barn.

13. Secretary Robyn Hobbs, will look after calling Emil Anderson for sanding for the parking lot of the Rec Centre.

14. Discussion on the Christmas Party Dec 16th, will be open to all the children in the Valley. All information will be posted on Website and the newsletter for the Children's Christmas Party and Adults only New Years Gala.

15. Board has plans to put together more activities this year, including a Friday Games Night.

16. Rental Prices were set for the Library and Conference Hall. See Attached

17. All Directors are asked to come up with ideas to create a new mission statement that reflects the valley and what the Club stands for as a social club.

18. Letter to be sent to Don Low asking to see the Review Councils list of Directors.

19. Discussion on correspondence submitted to the SCCC Board from Don Low on Village Status for Sunshine Valley. Motion to send Don Low a letter thanking him for his time and contribution on the committee for Village Status, however based on the information and the meetings that were held by the FVRD and Alan Ferguson, the Committee no longer exists at this time. MSC.

20. Letter re: outstanding dues deferred to next meeting.

21. Adjournment of meeting. MSC.

Minutes taken by Robyn Hobbs, Secretary.

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